Monday, August 23, 2010
Call to Order
The Board of Trustees for Salina Area Technical College met Monday, August 23, 2010, at 5:00 p.m. at 2562 Centennial Road, Building C, Room 148.
| Action Agenda New Board Member, Negotiated Agreement, Wireless Network
Monitoring Reports
Informational Items
Executive Session
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The Board approved the appointment of James Barker to the Board of Trustees to fill the vacancy left by Fran Paxton’s retirement. The Board also approved the negotiated agreement for the 2010-2011 academic year, and the wireless purchase from NexTech.
Greg Goode reviewed with the Board the mission statement and Strategic Priority One, to provide quality instructional programs that are responsive to the needs of the community. In light of that priority, he presented the Board with the 2009 Graduate and Job Placement Survey. Lara Duran, Director of Student Services, fielded questions specific to the survey and its results. Greg Goode reviewed with the Board Strategic Priority Two, to improve the visibility and perception of the college and its programs. Janet Fisher presented an update on HLC Accreditation to the Board. She said that the faculty and staff is working well together and moving forward at an impressive rate.
Judy Crymble, Interim Dean of Instruction, presented a report on the 2009-2010 NOCTI test scores to the Board. She discussed plans for evaluating the NOCTI test and other matters related to assessment and achievement. There was 30 minutes of executive session, after which the Board moved that a committee consisting of Carol Brandert, Katie Platten and Thomas Mertz meet to review the evaluation process and present information on this process at the next Board meeting. |
Adjournment |
The meeting was adjourned at 6:32 p.m. |
Monday, July 26, 2010
Call to Order
The Board of Trustees of Salina Area Technical College met Monday, July 26, 2010, at 5:00 p.m. at Salina Area Technical College, 2562 Centennial Road.
Action Agenda
Personnel
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The Board approved the FY11 Budget as presented and the hiring of the following employees: Maggie Robinson, Recruitment Coordinator; Ginny Pierce, administrative assistant; Brooke Diamond, administrative assistant; Judy Crymble, Interim Dean of Instruction.
The Board added the following goal to the strategic plan: Place particular emphasis on reaching underserved and nontraditional students. (This will be goal #4 under strategic Priority Three, “Enrollment and Access”.) The Board approved the following purchases: $24,850 to Gold Medallion Collision Repair Systems for a frame machine for the Auto Collision Repair program; $51,560 to HP for the purchase of 20 work station computers for the CAD program; $39,054.81 for 16 HP ProCurve switches for the entire campus.
The Board elected Ken Ebert as Board Chair for FY11 and Katie Platten as Board Vice Chair for FY11. Greg Goode briefly reviewed for the audience the HVAC Assessment Plan for FY10 that the Board had discussed in its July 16 special meeting. He also reviewed with the Board an employment competencies report.
The Board reviewed policy regarding the replacement of a Board member and discussed options for the wording of the application. It was decided that Greg Goode will email a draft to the Board for approval and publicize the opening via the college website, a press release and by word of mouth. Ken Ebert thanked Mike Haug for his service to the Board this past year. The Board responded with applause. The meeting was adjourned at 6:04 pm. |
Monday, June 21, 2010
| Call to Order | The Board of Trustees for Salina Area Technical College met Monday, June 21, 2010, at 5:00 pm at Salina Area Technical College. Ken Ebert chaired the meeting in the absence of Mike Haug, who was called away on an emergency. |
Action Agenda
Monitoring Reports
Informational Items
Executive Session |
The board approved the disposal of one Freightliner truck, a vehicle that had been utilized for instructional purposes and is no longer useful for that purpose. The board approved the hiring of the following employees: Kevin Watters, Construction Technology instructor; Jim Lytle, Electrical Technology instructor; Vince Manship, Automotive Technology instructor; and Ryan Weber, CAD instructor. The board scheduled a retreat on July 16, from 8:30 a.m. to noon at the Solomon Corporation in Solomon, Kansas.
Greg Goode and the board discussed the Operational Budget for FY11.
Greg Goode announced that the July Monitoring Reports will be the Assessment of Student Learning and the Employment Competencies Report. Greg Goode briefly reviewed with the board the lawsuit against KBOR brought by the following community colleges: Pratt, Cowley and Dodge City.
Greg Goode updated the board on the Fall 2010 enrollment. Greg Goode announced that Barb Coleman has resigned effective July 31, 2010.
Greg Goode announced that Fran Paxton has resigned from the board. She is moving out of town. Greg distributed application interest forms to the board. The replacement process will be discussed at the July meeting. The board met in Executive Session for a total of 32 minutes for the purpose of discussing matters relating to actions adversely or favorably affecting an employee because if this matter were discussed in open session it might invade the privacy of those discussed. They then approved the termination of John Campbell, custodian. The meeting was adjourned at 6:05 pm. |
SALINA AREA TECHNICAL COLLEGE
Monday, May 24, 2010
Action Agenda
Monitoring Reports
Informational Items Executive Session
Adjournment |
The board approved the recommendation of the Reserve Funds Investment Subcommittee to invest the college’s reserve funds in a variety of local financial institutions. The board approved the bid for the electrical equipment form Kriz Davis in the amount of $43,089 from reserve funds, and the appointment of The June board meeting was moved to Monday, June 21, 2010 at 5 pm in Building C, Room 148. Duane Custer reviewed with the board the results from the surveys of advisory committee members, current students and faculty and staff. [President Greg Goode was called away on a family emergency and was not able to attend the board meeting.] The surveys were, on the whole, very positive. There are also areas for improvement, which will be addressed. A committee has been established by administration and faculty/staff to improve on those areas which need attention. Duane Custer announced that the June monitoring reports will include the annual budget approval and the Semi-Annual Budget Report. He also updated the board on the computer information system conversion, the progress of faculty negotiations and the HLC accreditation process. The board conducted a 10-minute Executive Session for the purpose of discussing personnel matters of non-elected personnel and their contractual obligations because if this matter were discussed in open session it might invade the privacy of those discussed. The board then accept the settlement agreement that was presented in Executive Session. The meeting was adjourned at 5:40 pm. |
Attest: Rebecca Miller, Clerk of the Board
SALINA AREA TECHNICAL COLLEGE
Student Communications
Faculty Communications
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Chad Hughbanks, Commercial & Advertising Art student, reported on various aspects of the Commercial & Advertising Art department and entertained questions from the board. Cathy Strowig, Commercial & Advertising Art instructor, reported on enrollment in that program, delivered a program overview, presented career opportunities and entertained questions from the board. |
Action Agenda
Informational Items
Executive Session
Adjournment |
Recommended tuition and fees for the 2010/2011 academic year were approved, as were the recommended changes to the Board Policy Manual and recommended curriculum changes for the 2010/2011 academic year. Motion was approved to the reduction in force of John Black, mathematics-related instruction.
Greg Goode updated the board on various grants that have been received and announced that the May Monitoring Reports will include an advisory board satisfaction survey, faculty and staff surveys and survey of current students. Greg Goode reported that FEMA has released $531,000 to start remodeling of the Building A basement. Salina Tech has not yet received the money. Greg Goode reported on the students who won awards in the Skills USA competition, and on the Dental Assistant students, who participated in Kansas Mission of Mercy, a free dental clinic, as a community service project. He read a letter from two of the dentists that the students had worked with. The letter praised the students’ efficiency, work ethic and outstanding attitude. The board conducted a 10-minute Executive Session for the purpose of discussing personnel matters of non-elected personnel and their contractual obligations because if this matter were discussed in open session it might invade the privacy of those discussed. The meeting was adjourned at 6:10 p.m. |
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Attest: Rebecca Miller, Recording Secretary
Call to Order |
The Board of Trustees for Salina Area Technical College met Monday, March 22, 2010, at 5:00 p.m. at Salina Area Technical College, 2562 Centennial Road, with the following members present: Carol Brandert, Jayne Cornish, Ken Ebert, Thomas Mertz, Robert Miller, Katie Platten. Absent: Mike Haug, Fran Paxton, Tom Pestinger Others present – see below. |
Agenda |
Motion by Thomas Mertz, second by Katie Platten to approve the agenda as presented. Motion carried: 6 yeas, 0 nays. |
Approval of Minutes |
Motion by Bob Miller, second by Thomas Mertz to approve the minutes of the February 22, 2010, regular meeting as presented. Motion carried: 6 yeas, 0 nays. |
Student Communications |
Yessenia Baquera, Business Administrative Technology student, was unable to report to the board due to a death in her family. |
Faculty Communications |
Glenda Mummert, Business Administrative Technology instructor, delivered a brief report on Yessenia Baquera, who is a second year high school BAT student. She will graduate in May with a high school diploma and a diploma from Salina Tech. Glenda also told the board about her own background, reported on the BAT program, and entertained questions from the board. |
Action Agenda
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Motion by Katie Platten, second by Bob Miller to approve the PN nursing partnership with Hutchinson Community College. Motion carried: 6 yeas, 0 nays.
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Monitoring Reports
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Informational Items
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Greg Goode announced that Salina Tech has received a $14,900 grant from the North Central Regional Planning Commission to pay for equipment for the PN partnership. He also reported that Salina Tech has applied for a $90,000 grant from the USDA for the Environmental Technology program (tuition assistance). |
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There was discussion on the inclusion of point 8 in the Board of Trustees Code of Conduct listed in the agenda. |
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Greg Goode announced that the April Monitoring Reports will include an advisory board satisfaction survey. |
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Greg Goode updated the board on testimonies he delivered to Kansas Legislature. |
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Greg Goode announced that it is time for the annual update of the Memorandum of Understanding with USD 305. |
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Greg Goode reported on the Salina Tech Car Extravaganza, which had 106 vehicles entered and more than 1000 visitors. |
Executive Session |
Motion by Carol Brandert, second by Bob Miller that the board go into executive session at 5:57 for 20 minutes for the purpose of discussing personnel matters of non-elected personnel and their contractual obligations because if this matter were discussed in open session it might invade the privacy of those discussed and that the board reconvene into open session at 6:17 p.m. in this room. Motion carried: 6 yeas, 0 nays. Ken Ebert declared the board to be in open session at 6:17 p.m. Motion by Carol Brandert, second by Jane Cornish that the board return to executive session at 6:17 pm for 12 minutes, and that the board reconvene into open session at 6:29 p.m. in this room. Motion carried: 6 yeas, 0 nays. Ken Ebert declared the board to be in open session at 6:29 p.m. Motion by Carol Brandert, second by Katie Platten that the board return to executive session at 6:29 pm for 10 minutes, and that the board reconvene into open session at 6:39 p.m. in this room. Motion carried: 6 yeas, 0 nays. Ken Ebert declared the board to be in open session at 6:39 p.m. |
Adjournment |
The meeting was adjourned at 6:40 p.m. |
Attest: |
Rebecca Miller, Recording Secretary Barb Coleman, SATC Dean of Instruction |
Student Communications |
David Forsberg, Construction Technology student, reported to the board on his work in the Construction Technology program, and entertained questions from the board. |
Faculty Communications |
Tom Phillips, Construction Technology instructor, reported on the Construction Technology program, and entertained questions from the board |
Action Agenda
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The board approved the term limits policy as presented with the exclusion of the names and dates, the creation of a subcommittee for the purpose of recommending investment of reserve funds to the board, and the expenditure of an additional $215,348 for FEMA remodeling and related remodeling costs |
Monitoring Reports
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Greg Goode presented to the board a positive report on current enrollment, which is continuing to increase. The report included numbers broken down by gender, ethnicity and zip code. |
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Greg Goode updated the board on various dates in the accreditation process and the status of three grant applications. |
Informational Items
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Duane Custer and Dusty Mosier are in communication regarding transitioning to compliance with FMLA regulations because of the fluctuation in the number of persons on the SATC payroll. |
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Greg Goode presented items to the board that are being negotiated with the SATC Professional Employees Organization for FY11. When the final offers are made by the PEO, those items will be brought to the board for approval or denial. |
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Lara Duran reported to the board on the $15,000 marketing award won by Salina Tech from KWCH, and the diversity and inclusion award given to Salina Tech from Salina Human Resources Management Association. |
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Greg Goode discussed changing tuition rates to be connected to credit hour charges. This will cause the cost of some programs to increase, while others will decrease. |
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Carol Brandert presented a draft of suggested language changes in the Board Code of Conduct. |
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March Monitoring Reports will include facilities master planning. |
Student Communications
Faculty Communications
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John Kirchner, HVAC student, presented to the board the Heat Load Calculator, a computer program he developed to calculate heat loads for deciding heating unit size for a building. He entertained questions from the board. Chad Townley, HVAC instructor, reported on the HVAC program, and entertained questions from the board. |
Action Agenda
Monitoring Reports
Informational Items
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Motion was carried to approve the Board Policy Manual as amended. {Changes indicated: Bonded Employees. Proof of bonding for the “president, dean of administrative services, cashier, payables clerk and administrative assistant each in the amount of $100,000.” The board approved the hiring of Susan Eberwein for financial aid and institutional research.
Duane Custer presented the Semi-annual Budget Update. Greg Goode presented the Community Involvement Report and the Foundation and Alumni Report.
Carol Brandert reported the recommendations of the Term Limits Subcommittee. There was discussion of the possibility of having an organizational meeting on July 1 of every year. Carol Brandert reviewed possible language changes in the Board Code of Conduct. She will draft suggestions made by the board for presentation in the February meeting. Greg Goode presented several proposed changes for FY11, and updated the board on taxing authority legislation. Duane Custer recommended investing some of the college’s idle funds. It was suggested that an investment committee be formed at the February meeting. Greg Goode updated the board on graduation plans and solicited their desires for who would represent the board on the platform. It was decided that the chair and vice-chair would sit on the platform and other board members who attend would sit with faculty. Duane Custer reported on his meeting with FEMA representatives and the progress of the remodeling of the Building A basement. Greg Goode announced the retirement of Tom Phillips, Construction Technology instructor for the past 10 years. The search for a replacement will begin in March. He also announced the resignation of Gretchen Engstrom, Student Services Receptionist. Greg Goode announced that the February Monitoring Reports will include enrollment and accreditation updates. |
Adjournment |
The meeting was adjourned at 7:55 p.m. |
Attest: Rebecca Miller, Recording Secretary
Action Agenda
Monitoring Reports
Informational Items
Adjournment |
The board approved the purchase of a new CIS system for $68,600 from reserves for SchoolDesx. Greg Goode presented program reviews of Environmental Technology and Medical Assistant and entertained questions from the board. Greg Goode discussed a second look at possible changes in the Board Policy Manual. A committee formed to develop policies for selecting new board members and terms for same, presented preliminary ideas for discussion. The committee will report to the board with revisions at the board’s January meeting. Greg Goode reported that a $1,000 supplemental retirement contribution by the SATC was discontinued for all new administrative employees hired July 1, 2009 or later. State statue encouraged consistency in fringe benefits for FY10 for those employees making a transition from a school to a college, thus this program was continued for administrative employees hired under USD 305 prior to July 1, 2009 through FY10 and will be discontinued June 30, 2010. There was also discussion of the current administrator’s vacation buy back policy and possible revision of it. Greg Goode reported that the January Monitoring Reports will include the Semi-annual Budget Update, Community Involvement Report, Foundation and Alumni Report. The meeting was adjourned at 5:55 p.m. |
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Attest: Rebecca Miller, Recording Secretary
Student Communications
Faculty Communications
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Robert Cook III, Machine Tool Technology student, reported to the board about his progress in the Machine Tool program and entertained questions from the board. Jeramie Rick, Machine Tool Technology instructor, updated the board on his work on his master’s degree, reported on progress in his department and entertained questions from the board. |
Action Agenda
Discussion Items
Informational Items
Executive Session |
By motion of the board, the December meeting was moved to Monday, December 21, 2009, at 5:00 pm in Building C, Room 148. The motion was passed to approve the Building A basement remodeling base bid of Hentzen Contractors in the amount of $1,451,112.00 and the alternate number 1 elevator bid in the amount of $65,397.00, for a total bid of $1,516,509.00. This approval is contingent upon the approval of the project amount by FEMA, KDEM and the USD 305 Board of Education. Greg Goode presented reviews of most of the programs to the board and entertained questions from the board. Greg Goode discussed possible changes in the Board Policy Manual. A committee was appointed to develop policies for selecting new board members and terms for board members. Carol Brandert, Tom Mertz and Fran Paxton will serve on that committee and will try to convene before the December 21 board meeting and bring recommendations at that time. Greg Goode reviewed with the board the response of the Higher Learning Commission to the college’s Preliminary Information Form. Barb Coleman provided an update on the LPN partnership with Hutch Community College and development of the electrical program. Greg Goode reported that the December Monitoring Reports will include the remaining program reviews not covered in the November board meeting. There will be a semi-annual budget update in January. Greg Goode discussed with the board that the college has investigated another computer information system that will meet the needs of the college at a more economical price than previous options. He will put this item on the action agenda in December. The cost is approximately $70,000. There was a 20-minute Executive Session for the purpose of discussing personnel matters of non-elected personnel and their contractual obligations because if this matter were discussed in open session it might invade the privacy of those discussed. |
Adjourn |
The meeting was adjourned at 6:58 p.m. |
Attest: Rebecca Miller, Recording Secretary
Student Communications
Faculty Communications
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Scott Berens, Applied Electronic Technology student, reported to the Board about his experience in the Applied Electronic Technology program and entertained questions from the Board. Nate Davis, Applied Electronic Technology instructor, reported on the Applied Electronic Technology program, and entertained questions from the Board. |
Action Agenda
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The Board unanimously approved the hiring of Gretchen Engstrom as receptionist. The Board approved the petition of the faculty to form an independent employee organization for the purpose of collective bargaining. |
Student, Employee and Advisory Surveys November Monitoring Reports FEMA Remodeling Staffing Update |
Greg Goode reviewed with the Board new formats for surveys of students, employees and advisory board members. Greg Goode reported that the November Monitoring Reports will include program reviews.
Greg Goode presented to the Board a report on the size of Salina Tech staff compared to other technical colleges in the state. All of the other tech colleges of comparable size have more staff members than Salina Tech. He suggested starting to think about adding staff to certain areas. |
Student Communications
Faculty Communications |
Laura Traffas, Automotive Technology student, reported to the Board about the Auto Technology program and some student government activities and entertained questions from the Board. Brian Haden, Automotive Technology instructor, reported on the Automotive Technology program, and entertained questions from the Board. |
Updates from the President
Instruction – Aptitude Testing October Monitoring Reports
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Greg Goode presented the Board with an update on current enrollment, a checklist of administrative actions recently taken, and some of the accomplishments occurring related to the transition and accreditation. Trish Hayden reported on an experimental aptitude test she has administered beginning with HVAC students. There was discussion of using this test or something similar as an entrance requirement. Data will be collected for at least two years before making any firm decisions regarding the use of this testing. Greg Goode reported that the October Monitoring Reports will include formats for survey of current students, faculty and staff survey and the advisory board satisfaction survey.
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Student Communications
Faculty Communications
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Levi Norberg, Diesel Technology student, reported to the board on his experiences in the Skills USA competition this summer, and entertained questions from the Board. Ken Mills, Diesel Technology instructor, reported on the Diesel Technology program, and entertained questions from the Board. |
Creation of the SATC Foundation |
The Board moved to create a foundation for Salina Tech for the purpose of fund raising. Greg Goode said the biggest advantage is for donors to be able to receive tax deductions for their gifts. Nathanael Berg, attorney for Salina Tech, reported that the process would take about a year, but tax deduction status would be retroactive to the date that the foundation application was made. |
Approve 2009/2010 Faculty Negotiated Agreement Approve the Hiring of New Personnel |
The Board approved the 2009/2010 Faculty Negotiated Agreement as presented.
The Board approved the hiring of Kerry Bowell, interpreter/paraprofessional, and Bryce Area, welding instructional aide. |
Preliminary Information Form Update 2008 Graduates Job Placement Data Instruction
Timeline of Reporting
Salina Area Chamber of Commerce Inter-city Tour |
Greg Goode reviewed with the Board the Preliminary Information Form to be sent to the Higher Learning Commission. Greg Goode presented the 2008 SATC Graduates Job Placement Data to the Board.
Greg Goode reviewed with the Board the schedule for the upcoming Salina Area Chamber of Commerce Inter-city tour in September. |
Student Communications |
Lorelle Ferguson, SATC Student of the Year 2009, reported to the board on her employment after graduation and entertained questions from the Board. Eric Vannoy, SATC Welding instructor, reported on his continued education over the summer and entertained questions from the Board. |
Haug and Ebert elected for new terms as Board leaders |
Mike Haug was elected SATC Board of Trustees Chair and Ken Ebert was elected vice chair for the 2009-2010 fiscal year. |
New personnel hired |
The following new employees were approved by the board: Bruce Crouse, Associate Dean of Instruction; Ashish Mukerjee, CAD instructor; Julie Allen, Medical Assistant instructor. |
Program Review Template
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Greg Goode presented a draft for the Program Review Template, using the Welding Technology program as a model. The system will make it easy to assess the efficacy of individual programs. Janet Fisher, Interim Dean of Instruction, reported on the development of the Department of Instruction. Greg Goode reminded the Board that the board policy sets the board meetings as the fourth Monday of every month unless rescheduled for holidays, etc. Greg Goode verified with the Board that they do want to pursue 501c3 status. He will present the topic on the action agenda in August. |
Board approves manuals and handbooks for the year |
The Board approved the Board Policy Manual, Administrative Handbook, College catalog, employee and student handbooks, FY10 Budget, Strategic Plan for 2009-2012, repaving of the Building A parking lot and the installation of a new telephone system. The Board approved the hiring of three new employees: Joomi Bobbett, Human Resources Assistant; Nathan Davis, Applied Electronic Technology Instructor; and Patricia Hayden, Learning Resources Specialist. |
Lease and Memorandum of Understanding with USD 305 approved |
The board approved the lease and Memorandum of Understanding with USD305 |
June Monitoring Report |
Duane Custer presented a three-year equipment and technology plan as part of Strategic Priority One. |
Faculty Agreement 2009-2010 and July Monitoring Report July 1 Celebration Update
Dean of Instruction Report |
Greg Goode reported no changes in the Faculty Agreement since the June 11 meeting and notified the Board that the July monitoring report will include the program review process. Greg Goode revealed the agenda for the July 1 celebration as follows: Barb Coleman discussed NOCTI testing results from the 2008-2009 and 2009-2010 school years. Lara Duran updated the Board on marketing strategies and reported on the GIT Going Camps that went very well at the beginning of the month. Greg Goode presented the final versions of the board policy manual, strategic plan, family medical leave, bid policy, administrative policy handbook, college catalog, employee handbook and student handbook. |
Remodeling Projects |
Duane Custer updated the Board on planned remodeling of Building A and the parking lot for Building A. |
| The Board and President review and discuss various documents | Greg Goode and the Board reviewed and discussed the Carver “Policy Governance” model, SATC Family Medical Leave Policy, SATC Strategic Plan: 2009-2012, the proposed Faculty Negotiated Agreement for 2009-2010, proposed 2009-2010 Budget. |
| Lease with USD 305 | Greg Goode, Dusty Moshier, Duane Custer and the Board reviewed and discussed the proposed “Lease and Security Agreement” with USD 305. |
Experiments with New Model for Board Governance
President Greg Goode introduced the board to the Carver Model, a new method of leadership that focuses the board’s attention on fundamental issues of what direction the college should go and whether or not goals are being reached. It then places the responsibility on the president (and designees) for establishing the means to those ends, such as policies and procedures.
Reports from Students and Faculty
Shawn Alvarez, Student Senate President, reported on student activities such as their involvement in the Parade of Lights, fundraising activities and being active participants in the search for a college president.
Janet Fisher, Dental Assistant instructor, reported on specific activities of her department, such as the KMOM project, and other activities of the faculty in general.
New Tuition and Fees Approved
Duane Custer presented the nominal tuition and fees increase proposal, which the board approved.
Board of Trustees Retreat in June
The board approved a board retreat on June 11, beginning at 8:30 to take place in Solomon at the Red Diamond. The board will discuss a board policy manual, strategic planning, handbooks and other items that need to have official approval by July 1.
President Updates the Board on Enrollment and Strategic Plan
Greg Goode presented a report on enrollment trends from the past 10 years, and updated the board on the strategic plan being developed with input from students, employees and area businesses and industry.
Reports of Student Accomplishments
Lara Duran, Associate Dean of Student Services, reported on Students of the Year, Skills USA winners and graduate placement.
Updates from Dean of Instruction
Barb Coleman, Dean of Instruction, reported on progress with several new short programs, the new associate of applied science degree, catalog and handbook development, and other items her department is working on.
Policies and Transitions
Greg Goode presented possible models for policy manuals and outlined some of the advantages and disadvantages of the Carver Model for governance. He also updated the board on many transition items that have been accomplished or are still in progress.
Personnel Updates
Greg Goode reported on the transfer to other schools in USD305 of Frank Armes, Building Operator; Richard Morris, custodian; Alan Shuler, Computer Aided Drafting instructor; and the resignations of Jane Peterson, Medical Assistant instructor; and Val Krehbiel, Applied Electronic Technology Instructor; and the retirement of Janet Layton, Continuing Education Supervisor.
New Recording Secretary
The board appointed Rebecca Miller, Salina Tech Administrative Assistant, as the recording secretary.
Tax Sheltered Annuity and Representative
Mike Soetaert, transition team member, presented a brief report to the board concerning tax sheltered annuities and recommended allowing Salina Tech employees to participate in a 403(b) plan. They also authorized Duane Custer to execute a Security Benefit Plan Solutions plan document and program compliance service agreement.
Approval of Personnel for the 2009-2010 School Year
The board approved the hiring of John Black as math instructor for the 2009-2010 school year, and the hiring of Barbara Coleman as the Dean of Instruction, and Duane Custer as the Dean of Administrative Services for the 2009-2010 school year.
Special Meeting on July 1, 2009
The board approved a special meeting on July 1, 2009 commencing at 8 a.m. for the purpose of setting regular meeting dates, naming the official bank, official newspaper, attorney, strategic plan, policies and procedures, and other items that need to be officially approved as the college begins to operate independent of the school district. Greg Goode reported that he plans to have a business meeting followed by a celebration of some kind open to the public.
Business Insurance Options
Kristy Balthazor of Sunflower Insurance Group presented corporate business insurance options to the board and answered the board’s questions about the various options. She reported that there are benefits and disadvantages for each choice. The board will continue to consider the policies presented and Kristy will return with an umbrella plan, as well.
Health Insurance Update
Steve Dorzweiler and Duane Custer presented to the board a benefits update, including a report of the faculty and staff opinions on the health insurance choices they have been given. The board approved the recommendation of the majority of faculty and staff to choose Blue Cross/Blue Shield of Kansas for the health insurance and Emeritus for the dental insurance. Duane Custer was authorized to begin the necessary enrollment processes.
FMLA Considerations
Duane Custer reported to the board that the Family Medical Leave Act will not apply to Salina Tech as of July 1, 2009, because there will be fewer than 50 full time employees. David Moshier has an outline for a possible alternative that the board could provide Salina Tech employees, but he reminded the board that the possibilities are vast. The college could have a plan that is identical to the FMLA, or could have no provision at all for family emergencies, and any degree of variation in between. There was some discussion about possibilities. It was suggested that the board needed more specific information on FMLA itself before making a decision.
Tuition and Fees Update
Duane Custer presented the board with tuition and fees updates for the 2009-2010 school year. The issue will be brought back at the May 18 meeting for action consideration.
Graduation Update
Greg Goode, Salina Tech President, updated the board on the May 17 graduation at 8 p.m. at the Bicentennial Center. Mike Haug will be out of town that weekend, so Ken Ebert will introduce the board and speak briefly to the assembly.
Board of Trustees Retreat in June
Greg Goode presented the idea of a board retreat in June to discuss board policy manual, strategic planning, handbooks and other items that need to have official approval by July 1. The board discussed the possibility of June 11, beginning at 8:30 a.m. This item will be on the action agenda in May.
Executive Session
The board recessed into executive session for personnel.
KPERS Designated Agent
The board of trustees appointed Duane Custer, administrator, as the college’s KPERS designated agent.
Benefits Update and Authorized Transfers
Mike Soetaert, SATC transition team member, and Steve Dorzweiler, USD 305 human resources manager, provided an update on benefits, including retirement, non-health insurance benefits and health insurance. They have been working through a benefits committee at Salina Tech comprised of Ken Mills, diesel instructor, Judy Carver, bookkeeper, and Jeramie Rick, machine shop instructor. The goals of the committee include: (1) ensure a smooth transition for employees; (2) provide the same benefits or very similar benefits to those offered through USD 305; and (3) provide reasonable costs while attaining the first two goals. The committee will continue its work on the health care issue.
The board of trustees approved the following recommendations:
Approval of Personnel
The board of trustees approved the hiring of the following personnel for the 2009-2010 school year based on the offer of employment extended March 9, 2009:
The board of trustees approved the hiring of the following personnel for the 2009-2010 school year.
Transition Update
Mike Soetaert and Rob Winter, USD 305 superintendent, provided an update on various transition issues. Dr. Winter shared an updated timeline.
Strategic Planning
By consensus the board of trustees authorized Greg Goode, SATC president, to proceed with strategic planning as outlined. The plan will provide a timeline and framework for the direction of the college and as part of the Higher Learning Commission (HLC) accreditation. Goode gave an overview of the process that will include developing a three-year plan over the next four months beginning in May. He anticipates the plan will have 6-10 goal areas, involve a wide cross-section of the community in its development and include measurable objectives and outcomes.
Policy Update
Duane Custer updated the board of trustees on progress of the policy committee comprised of board of trustee members Jayne Cornish, Bob Miller and Fran Paxton. The committee asked the board to provide guidance on policies relating to Tb testing, background checks, drug testing and ergonomic evaluations for employees. By consensus the board of trustees agreed that employees transferring this year from USD 305 will not be required to go through these tests and evaluations because they have already passed them as part of the USD 305 staff. In the future any full or half-time new hires will be required to go through the background checks and drug testing. The Tb testing and ergonomics evaluation will be done only by those whose job functions require it. Employees who are less than half-time or are temporary employees will be considered contracted employees and will not be required to go through background checks and drug testing.
SATC New President
The board of trustees approved the contract with Greg Goode as the new president of Salina Area Technical College.
Transition Update
Mike Soetaert, transition team member, provided an update to the board of trustees on the current status of the transition. Included in his report were issues surrounding health insurance, business insurance (property, liability, surety bonds, workers compensation), financial and banking services and legal issues such as employee identification numbers, tax identification numbers and the lease agreement between USD 305 and SATC.
LPN Program Update
Duane Custer, SATC director, provided an update on the partnership under development with North Central Technical College, Beloit, to bring a licensed practical nurse program to Salina Tech.
Superintendent’s Report
Dr. Rob Winter, Salina USD 305 superintendent of schools, reviewed a timeline with the board of trustees that included both past projects completed and future work to be in the transition process.
Executive Session
The board of trustees recessed into executive session for personnel.
Legal Counsel Introduction
The college’s legal counsel, David “Dusty” Moshier, Hampton and Royce, L.C., was introduced to the full board. Nathanael Berg, an attorney with the firm, was also introduced.
New Courses/Curriculum
The board of trustees approved new general education courses: “General Psychology,” “Introduction to Computer Applications and Concepts” and “Ethics in the Workplace.”
AAS Degree Requirements
The board of trustees approved AAS degree requirements for the following programs: “Welding Technology,” “Auto Collision Repair,” “Applied Electronic Technology,” “Automotive Technology,” “Business Administrative Technology,” “Commercial & Advertising Art,” “Computer Aided Drafting,” “Construction Technology,” “Dental Assistant,” “Diesel Technology,” “HVAC,” “Medical Assistant,” and “Machine Tool Technology.”
Course Name Changes
The board of trustees approved the following course name changes: “Auto Collision Repair CR 145 ASE/Job Preparation to CR 145 ASE Preparation” and Machine Tool Technology MS 130 Special Projects/Job Pres to MS 130 Special Projects."
Disposal of Equipment
The board of trustees authorized the sale or disposal of four used lathes and related accessories.
Policy Review
The first draft of the SATC policies was presented to the trustees for first reading. Following discussion it was decided that revisions should be submitted to Duane Custer, director, by Monday, Feb. 2. The policy review committee will develop another draft of the policies based on revisions suggested from other board members and legal counsel.
Superintendent’s Report
Dr. Winter asked the college’s legal counsel, David “Dusty” Moshier, Hampton and Royce, L.C., to update the board on work currently underway. Attorney Nathanael Berg provided a review of topics. Berg said the work falls primarily into three categories: (1) Organizational; (2) Employee/Employer topics; (3) Governance.
Executive Session
The board of trustees recessed into executive session for personnel.
SATC President Candidates
The board of trustees selected Greg Goode and Richard Hoffman as finalists to interview for the position of president of SATC. Interviews have been scheduled for Feb. 11 and 12, 2009.
Program Name Change
The board of trustees approved changing the title of the “Auto Body Technology” program to “Auto Collision Repair.”
2009-2010 Negotiations Process
The board of trustees agreed to allow Salina Area Technical College certified staff to operate under the USD 305 Negotiated Agreement for one fiscal year (July 1, 2009 to June 30, 2010).
The board of trustees directed administration to review the current negotiated agreement and provide recommendations of specific sections and/or language that would require a separate addendum.
Funding Sources Review
Duane Custer, director, presented a summary of the funding sources for the Salina Area Technical College.
Policy Committee Update
The policy committee presented to the board a first draft of Sections I-VI of the proposed policy manual. Board members were asked to review the sections and send suggestions to Duane Custer, SATC director. The policy manual will also be reviewed by legal counsel before coming before the board of trustees for final adoption at the July 2009 reorganizational meeting.
Transition Update
Mike Soetaert, SATC transition team member, provided an update on transition issues. These included a meeting Soetaert had with Dusty Moshier, board of trustees legal counsel, and other staff attorneys from Hampton and Royce, L.C., regarding legal issues surrounding the college’s separation from USD 305. Soetaert also reported on meetings he has had with Ken Kennedy, USD 305 director of operations, regarding maintenance, contracts for HVAC controls, MIS services, asbestos management and contracts with other vendors. Kennedy and Soetaert are developing options and recommendations for transition of services. Soetaert also indicated he will meet with Lisa Peters, USD 305 director of business, to continue work on transition plans in the areas of payroll, purchasing/payables, property insurance, workers compensation, accounting and auditing services.
Superintendent’s Report
Dr. Winter briefly updated the board of trustees on the status of the president search. He also indicated staff continue to work through the HLC process. Dr. Winter noted that enrollment is holding strong at SATC and is up from the past few years. Finally Dr. Winter noted that he and others will closely monitor the 2009 Legislative Session and keep the board of trustees apprised of issues relating to technical education, including funding issues.
Executive Session
The board of trustees recessed into executive session for personnel.
Board of Trustees Statement
Mike Haug, chair, read a statement regarding the board’s short and long-term goals.
New Course Approval
The board of trustees approved a new course, Electrical Technology, as presented by Barbara Coleman, assistant director.
Meeting Date Change
The board changes its May 2009 regular meeting date to May 18, 2009.
Administrative Structure – Job Responsibilities
SATC administrative staff provided a brief summary of current job responsibilities. Those reporting included Duane Custer, director; Barbara Coleman, assistant director; Lara Duran, associate dean of student services; and Laura Lee Williard, dean of institutional improvement.
Policy Committee Update
Jayne Cornish, chair of the policy committee, provided an update to the trustees on their progress to date. Members of the committee include Fran Paxton, Robert Miller and Duane Custer.
Legal Counsel Update
Rob Winter provided to the board an update on his meeting with David “Dusty” Moshier, board of trustees legal counsel.
Transition Timeline Review
Dr. Winter presented a review of issues that need to be addressed prior to July 1, 2009. These include operational issues, a lease agreement, employment agreements and contracts and services. Dr. Winter also noted the district has been in contact with KPERS, has developed a process for the transfer of funds in employer-paid retirement plan accounts and is working on health insurance issues.
President Search Update
Dr. Winter provided an update to the board on the Salina Area Technical College president search. The board of trustees set a meeting for Monday, Dec. 8, 4-6 p.m. to screen applications.
Superintendent’s Report
Dr. Winter briefly discussed the current proposed cuts in higher education funding.
Election of Officers
Mike Haug was elected chair of the Salina Area Technical College Board of Trustees and Ken Ebert was elected vice -chair.
Recording Secretary
Carol Pitts, coordinator of public information for USD 305, was appointed recording secretary for the board of trustees.
Regular Meeting Dates
The board of trustees set a regular meeting schedule as the fourth Monday of each month, 5 p.m., Salina Area Technical College. The 08-09 dates are:
Legal Representation
The board of trustees voted to retain David “Dusty” Moshier, Hampton & Royce, L.C., as legal representation for the Salina Area Technical College.
Policy Committee
The board of trustees appointed Jayne Cornish, Robert Miller and Fran Paxton to a sub-committee to develop policy recommendations. Jayne Cornish will serve as lead for the committee.
School Leaders Errors and Omissions Liability Insurance
Mike Soetaert, member of the Salina Area Technical College transition team, presented information regarding the purchase of a school leaders errors and omissions liability insurance policy. The board of trustees approved the purchase of a policy from AIG for $7,349.
Boardsmanship
Carol Pitts, coordinator of public information with USD 305, reviewed with the board of trustees guidelines for boardsmanship and media relations.
President Search
Rob Winter, superintendent of schools for USD 305, reviewed timelines and the process for the Salina Area Technical College President search.
Negotiated Agreement
Rob Winter and Mike Soetaert reviewed with the board of trustees the options for the 2009/2010 negotiated agreement.
Next Meeting
The next regular meeting of the SATC Board of Trustees will be 5 p.m., Monday, Nov. 24, Building C, Room 148, SATC Campus
Overview of District Services Provided to the College
Salina USD 305 executive team members reviewed current levels of support provided by each department to the Salina Area Technical College. Reports were presented by A.J. D’Angelo, deputy superintendent, human resources; Ken Kennedy, director of operations; Lisa Peters, director of business; Corbin Witt, executive director of school improvement; Nancy Kiltz, director of administrative and student support services; and Carol Pitts, coordinator of public information.
Joint Meeting - SATC Board of Trustees and the Salina USD 305 Board of Education
The board of trustees and the Salina USD 305 Board of Education met in joint session to hear a presentation by Dr. Blake Flanders, KBOR vice-president for work force development, and Dr. Roxanne Kelly, KBOR director of academic services. The two boards discussed the relationship between the board of education and the board of trustees during the next few months leading up to legal separation (July 1, 2009).
Presentation by Larry Pankratz
Larry Pankratz, director of the Salina Area Housing Authority and a member of the SATC Transition Team, used learning to juggle as a metaphor to highlight the various departments of SATC and underscore the value of each as a part of a greater whole.
Brainstorming Session on President Search
Dr. Rob Winter, Salina USD 305 superintendent of schools, led the board of trustees through a brainstorming and nominal grouping process to identify skills, qualities and qualifications for the new SATC president. The board of trustees agreed to a timeline and process for selecting the new president.
HLC Update
Duane Custer, SATC director, provided an update on feedback received during a meeting in Chicago with representatives of the Higher Learning Commission (HLC).
Transition Planning
Mike Soetaert, SATC Transition Team, provided a brief update on issues surrounding the transition from Salina USD 305 governance to independent status.
Next Meeting
The SATC Board of Trustees will meet at 5 p.m., Monday, Oct. 27, in Building C, Room 148, SATC Campus.
Welcome
Rob Winter, USD 305 superintendent of schools, welcomed the board of trustees and staff and asked that the board members to introduce themselves.
Introduction of Staff and Campus Tour
Duane Custer, Salina Area Technical College director, provided opening comments and introduced the staff of the college to the board. The board of trustees toured the campus.
Looking Ahead
Rob Winter updated the board on the retreat that is scheduled for October 3 and 4, 2008 and reported that there will be a change in location from the Rock Springs 4H Center to a facility in Salina. Dr. Winter also reviewed information relating to pressing issue the board will need to address in the next few months.
